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A to Z Weddings - Choosing Your Reception Hall
Tips & Advice
from our professionals:
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Where do I start?
Hiring Your Vendors
The Ceremony
The Reception
After the Big Day
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Wedding Reception
Planning a wedding reception in Buffalo and Western New York typically takes more time and effort than the actual planning of the wedding ceremony. This is because there is so much to think about including reception halls, a wedding location, wedding party vendors, and trying to anticipate who will respond to your invitations.
1. Getting Your Wedding Reception Just Right
A wedding reception is meant to be a celebration of a new marriage, so you want it to be just right. The bride as well as the groom should have a lot of input into what they would like their reception to be like. This may require a bit of time and planning, if time allows. Most brides and grooms will visit many reception halls in Buffalo and Western New York as this really sets the stage for how formal or informal the reception will be. When looking at reception or banquet halls the bride and groom must have a general idea of how many people will be invited and will respond to their invitations to find a space that will adequately seat all of their guests.
The bride and groom will also want to get all of the right wedding party vendors to make their reception really great. These vendors might include caterers, a bartender, a band or DJ, a photographer, a videographer, and someone to provide gifts for each guest, as well as a baker to provide a wedding cake. As you can see, there is a lot of time that has to go into getting everything just right! It may seem like it cannot all possibly get done, but with a little bit of planning and the inspiration to have a day that is uniquely yours you can get it done. The idea is to stay focused on what you would most like for your wedding day to be like and use that as your guidance.
2. Wedding Reception Halls
Looking at reception halls is one of the first things you will want to do after you have selected a wedding date. The reason for this is that most reception and banquet halls in Buffalo and Western New York book in advance and you don’t want to have to settle for something that you don’t like all that much because you didn’t start shopping for reception halls early enough. Generally reception halls start booking their space six to nine months in advance, so you’ll want to book the space before someone else does. When you are viewing banquets halls you’ll want to ask about deposits and what services they provide. Many reception halls will provide table cloths, and simple center pieces for all of the tables such as votive candles or mirrored tiles. It’s good to have an idea of what each of the reception halls will provide so you can plan accordingly and contact other wedding party vendors that you might need.
When looking at reception halls you’ll probably want to choose something that is relatively close to your wedding location. If you would like, you might be able to find banquet halls that will serve as your party location as well as your wedding location. This can be very convenient as your guests will not have to travel from one location to the other and right after the wedding concludes you can move right to the party!
3. Banquet Halls
After you view a few banquet halls you will want to choose the one that you like the best. It’s a good idea to look at several different banquet or reception halls in Buffalo and Western New York to get an idea of all of the options out there. While you might really like one of the first reception halls that you see, it’s a good idea to keep looking because you might find something that you like just as well and will accommodate all of your needs. Most brides and grooms try to view three to five different banquet halls, sometimes more if the hall will be the wedding location as well. Hotels are a common place to hold receptions because they have beautiful reception halls or ball rooms where you can host the reception of your dreams.
When you choose the hall or ballroom that you like best, you need to make your move right away and book the space. Many times you will not just have to notify reception halls that you want to host your event there, you’ll have to put a deposit down to secure the property for your event. It’s normal for the deposit amount to be anywhere from 5-10% of the cost of the reception and you’ll need to have paid the amount in full usually 14 days before the event. Inquire about cancellation policies, because many times the money that you put down for the initial deposit is not refundable. If this is the case you might want to just put down the minimum amount, even if you are sure that the reception will be taking place! When you book your location you’ll want to walk through all of your expectations and be very clear on what the location provides and what they do not provide.
4. Making Wedding Reception Halls Unique
When you plan your wedding reception you probably have a general idea of what you would like. While a beautiful reception hall or ballroom sets the tone, the wedding party vendors are generally the ones that help you create a unique experience. Wedding party vendors are the ones who can help you realize what you have always wanted from your wedding and reception experience by providing things like the right food, the right music, a beautiful cake, pictures and video that will forever capture the big day, as well as favors for all of the guests that will dress up your tables and create a unique experience for you and the guests that respond to their invitation and celebrate your special day with you.
Table linens are a great way to set the tone for your reception and you can get the linens through wedding party vendors or the reception halls may provide them for you. Dressing the tables up with just a bit of tulle and some ribbons is fun, pretty, and easy. There are some really simple ideas like that that will make your reception the beautiful event that you had always hoped that it would be.
5. Reception Halls, Wedding Party Vendors, and Your Budget
One thing that many people don’t think of when they imagine their wedding location or reception halls is a budget. Whether we like it or not, most of us have budget constraints when it comes to choosing our wedding location, reception halls, and even our wedding party vendors. Weddings can be expensive, and even though most of us want to have the best wedding ever, one must consider what they can afford. A wedding is a special day, but the important thing to remember is that it is just a day. There are many ways to cut corners and still have a very beautiful wedding location and reception location, but one must always keep budget in mind.
The way to make your budget go as far as possible is to comparison shop in Buffalo and Western New York. As mentioned above, you should view at least three to five different reception halls. The reason that you want to do this is not only to find the most beautiful location, but also to find the most affordable option that will provide a lovely space for you. You should also shop several different wedding party vendors to fulfill each of your needs to find vendors that will provide you with exactly what you need and want for the best price. You can save a lot of money just by comparison shopping for the things that you want and need.
6. Wedding Reception halls and Wedding Party Vendors and the Details
It’s important when you are planning your wedding reception and working with reception halls and wedding party vendors in Buffalo and Western New York to really consider all of the little details. The little details are often where the expenses are, so you need to ask questions and ensure that you keep track of all of these details and expenses. A good way to do this is to keep a binder or tablet of paper with all of the information that you need written down on it. If possible, ask all of the reception halls and wedding party vendors for their terms on paper so you can read over them to be sure that you understand what you get for your money and how much you have to pay for everything that you need or want.
Weddings in Buffalo and Western New York are often difficult to plan because there are so many details involved. This is why you will want to visit as many reception halls and wedding party vendors, to see what you can find that meets your needs, but also who can make your big day as simple to plan as possible. Planning as far in advance as possible is a good idea, because you’ll have more time to plan and you may be able to enjoy the process instead of becoming stressed out about it. Get as much help as you can from friends and family so you can have help sorting through all of the details!
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